In addition to asychronous online communications, in-person meetings or group calls are very useful tools for giving participants rich context and information about your initiative. This is an important foundation for creating alignment and high quality proposals. This type of meeting may only be necessary for key milestones, such as a kick-off call or a live proposal pitch session where proposers can present their ideas. But if your round will last several months, we recommend having a weekly call which takes place at the same time every week for one hour. We recommend having a facilitator and a note-taker (rotating role), to store notes openly so that anyone can access them.